Inventory Control / Purchasing Assistant

Mobile, AL

Full Time

Administration

Mid Level

Job Title: Inventory Control / Purchasing Assistant

Location: Mobile, AL
Employment Type: Full-Time
Reports To: Inventory Manager / Purchasing Manager

Job Summary

We are seeking a detail-oriented Inventory Control / Purchasing Assistant to support daily inventory management and purchasing operations. This role plays a key part in maintaining accurate inventory records, assisting with purchase orders, and ensuring timely availability of materials. The ideal candidate is organized, analytical, and proficient in Microsoft Office applications, particularly Excel.

Key Responsibilities

Assist with monitoring and maintaining accurate inventory levels
Track incoming and outgoing inventory; investigate discrepancies
Create, update, and process purchase orders
Communicate with vendors regarding pricing, availability, and delivery status
Maintain inventory and purchasing records in spreadsheets and internal systems
Generate inventory, purchasing, and usage reports using Microsoft Excel
Support physical inventory counts and audits
Coordinate with warehouse, operations, and accounting teams
Ensure documentation is complete and compliant with company policies

Required Qualifications

High school diploma or equivalent (Associate’s degree preferred)
1–3 years of experience in inventory control, purchasing, or administrative support
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong attention to detail and organizational skills
Basic understanding of purchasing and inventory management processes
Ability to handle multiple tasks and meet deadlines
Effective verbal and written communication skills

Preferred Qualifications

Experience with inventory or ERP systems (e.g., SAP, Oracle, QuickBooks, NetSuite)
Intermediate Excel skills (formulas, sorting, filtering, pivot tables a plus)
Prior experience in manufacturing, distribution, or warehouse environments

Skills & Competencies

Data entry accuracy
Problem-solving and analytical thinking
Vendor communication and follow-up
Time management
Team collaboration

Benefits (if applicable)

Competitive pay
Health, dental, and vision insurance
Paid time off and holidays
Opportunity for growth and advancement

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